Clinic WhatsApp demo
Booking flow · reminders · reviews
Leakage System Automations Safety Calculator Build Demo
Clinic Growth System · New Delhi

Patients are on WhatsApp. Your reception is on the phone. Stop losing patients to missed enquiries.

A WhatsApp receptionist for your clinic. It replies fast, captures booking requests, sends reminders, and asks for reviews — without touching clinical records.

Build my clinic WhatsApp demo → Message Webwise on WhatsApp

Or message +91 8796504200 and ask for the clinic demo. We will confirm the working flow before you review it.

Official WhatsApp API
Admin data only
No lock-in
Clinic WhatsApp Chat
Auto-reply active
Hi, is the doctor available tomorrow evening?
Yes. Please share your name, phone number, and preferred time. The clinic team will confirm your slot.
Rahul Mehta, 6 PM. First visit.
Thank you. Your request is recorded. You will get a confirmation and reminder on WhatsApp.
Human handoff rule
Clinical questions, complaints, and unclear requests route to your team instead of being answered by the flow.
Trusted by Business Across Pan India
01 Clinics
02 Salons
03 Restaurants
04 Hospitality
05 Real Estate
06 D2C Brands
24/7 Clinic Front Desk

Your WhatsApp front desk, working after hours.

Patients ask questions before and after clinic hours. This gives them a clear admin reply, captures the booking request, and keeps your team in control.

01
Enquiries
24/7 Patient Response
The enquiry that arrives late on a Sunday gets a clear, useful reply then, not after the patient has booked elsewhere. Fees, timings, and services are answered; the booking request is queued for your team to confirm.
02
Visits
Appointment & Visit Support
Reminders go before the slot. Location and directions can go on the day. After the visit, the report or GST invoice your team signs off and uploads can be delivered on the same thread with a QR to verify it is genuine. The system moves the file. It never reads what is in it.
03
Follow-up
Reviews & Return Visits
After the visit, every patient is asked for feedback and invited to leave a Google review. A low score also alerts your team privately, so you can put it right. Later, patients due a follow-up or check-up get a gentle nudge.
One shared inbox. Your reception, doctors, and staff work from a single WhatsApp view. Anyone on the team can read the thread or take over a handoff from one place.
Fast enquiry replies
Booking requests
WhatsApp reminders
Google review asks
Human handoff
No clinical records
Admin data only
Sheets or Zoho
Reception queue
Clinic-safe setup
The Real Problem

Every missed call can become a lost patient.

Your reception is busy with the patient in front of them. The patient on WhatsApp waits. By the time someone replies, they may have booked with the clinic down the road.

None of that loss appears on a report, because you never knew those patients existed.

Example arithmetic
Count What You're Missing
Monthly enquiries
40
Average reply time
4 hours
Lost to faster clinics
1 in 4
Missed patients per month
10
Patient value
INR 3,000
Monthly leakage
INR 30,000
Annual leakage
INR 3.6 lakh

Your enquiry volume and patient value will be different. The free leakage audit works out yours.

See It Before You Buy It

Ask for a working clinic demo before you buy.

Share your clinic type, timings, services, and common patient questions. We will map the flow and confirm what it can answer before you approve the build.

No slide deck. You review the actual front-desk journey: enquiry, booking request, handoff, reminder, and review ask.

Message +91 8796504200 →
Demo review
  • Answers clinic admin questions.
  • Captures booking requests for human confirm.
  • Routes clinical or unclear questions to a person.
  • Shows you the tone before you pay.
The 6 Automations Every Clinic Runs

Your front desk, running while you see patients.

Six admin jobs your reception does by hand today. The system does them when triggered: nothing clinical, nothing left to memory.

1
Appointment confirmation
Sent when a patient books: date, time, doctor, and clinic location in one message. No "did it go through?" calls.
2
Appointment reminder
Two touches: 24 hours before, and again 2 hours before the slot. Built to reduce empty chairs.
3
Bill & GST receipt
A GST invoice PDF on the WhatsApp thread when payment confirms. No printing, no "please send the bill again."
4
Report delivery
When your team signs off and uploads a pathology, ECG, X-ray, or USG report, the approved PDF is delivered to the patient with a verification QR. The system delivers the file. It does not read the report.
5
Follow-up reminder
"Your follow-up with Dr. [name] is due on [date]." Sent 7 days ahead, so the second visit is not left to memory.
6
Feedback & reviews
After the visit, every patient is asked for feedback and invited to leave a Google review. A low score also pings your team privately, so you can put it right before it becomes public.
Reminder & Review Flow
Appointment ReminderAuto-sent
Post-visit Follow-upReview ask
How The Flow Works
01
Patient enquiry
02
Fast reply
03
Booking request
04
Reception confirms
05
Reminder sent
06
Clinic visit
07
Review request
Shared Clinic Inbox
No clinical data
Reception
New booking requests and slot changes
Active
Doctor
Only threads handed over by staff
View
Staff
Reports, bills, reminders, and reviews
Queue
Today
Human handoff
Rahul Mehta Handoff
Patient asked a clinical question. The flow stopped and routed the thread to reception.
Asha Verma Reminder
Appointment reminder sent. Patient confirmed the slot from WhatsApp.
Who Monitors It

Automation where it helps. Humans where it matters.

The system is built with clear rules, so your reception team knows what it handles and what comes back to them.

Working hours
Admin replies can run outside working hours. Anything needing a person is queued and flagged for your reception.
Handoff rules
Clinical questions, complaints, and anything the flow does not recognise route to your team with a clear patient message.
Failed replies
If the flow cannot answer twice, it stops trying and hands over. It does not loop.
Multi-branch support
Each branch can have its own number, timings, and queue, with one view across the group.
Safety & Data

Built for clinic admin, not medical advice.

The flow is designed to stay away from diagnosis, symptoms, history, reports, prescriptions, and clinical records.

It does
Handle front-desk admin
Timings, location, fees, booking requests, reminders, follow-ups, review asks, and handoff to your team.
It does not
Give medical advice
No diagnosis. No symptom collection. No reports. No prescriptions. No clinical record access.
Consent first
Official WhatsApp Business API
Patients opt in before messages are sent. No cold messaging, scraped numbers, or unofficial workarounds.
Your data
Admin records stay with you
Name, phone, and appointment slot sit in Google Sheets or Zoho. EMR connection is possible where your software allows. Access is per-person and can be removed.
Built For Indian Clinics

If patients reach you on WhatsApp, it fits.

Official WhatsApp Business API, Google Reviews, and Google Sheets or Zoho — EMR connection where your software allows. Built in Delhi NCR for clinics that already run on WhatsApp.

Dentists
Dermatologists
General physicians
Physiotherapists
Eye clinics
Paediatricians
Diagnostic centres
Multi-branch clinics
Enquiries answered faster
Patients get the first useful reply before your reception has to type.
Reception hours back
Your team spends less time repeating answers and more time with patients in the room.
Reviews that compound
Every satisfied patient is asked once, at the right time, without staff chasing.
How The Audit Works

Three steps. Before you pay for anything.

No slide deck, no generic pitch. We look at your actual front desk first, then show you what a fixed one looks like.

01
Diagnose
We start with your biggest issue, then map how enquiries reach you today: WhatsApp, calls, Google, and walk-ins. Your real volume, your real reply times.
02
Identify the gaps
We pinpoint where patients leak: the after-hours enquiry, the no-show, the review that never got asked for. In numbers, using your figures, not ours.
03
Build the blueprint
We walk you through the exact front-desk flow we would build for your clinic: enquiry to booking to reminder to review. Then you decide.
Platform vs Partner

A login, or a working front desk?

Most WhatsApp tools hand you software and wish you luck. The build, monitoring, and fixes are still yours. Here is the difference.

A WhatsApp platformAiSensy, WATI, Interakt
Webwise Digital
What you are buying
A software login
A front desk, built and run
Who builds the flows
You, or your staff
We do
Templates & Meta approval
Your job, and you wait
We handle it
Who monitors & improves it
You
We do, every month
Setup effort
Your evenings, for weeks
30 minutes of your time
If it breaks at 9 PM
Email support, SLA queue
One person in Delhi, on WhatsApp

A platform login costs less because you do the work. Webwise costs more because we build it, run it, and stand behind it. Your time is worth more than the difference.

Clinic Leakage Calculator

Put your numbers in. See the monthly leak.

This is not proof or a case study. It is arithmetic using your enquiry volume, patient value, and estimated lost-enquiry rate.

Estimated monthly leakage
INR 30,000
Based on 10 missed patients per month. Use this as a working estimate, then confirm real numbers during the audit.
Build my clinic WhatsApp demo →
Questions Doctors Ask

Clear answers before you try it.

Does this chatbot diagnose patients?+
No. Logistics only: timings, bookings, reminders, reviews, and handoff. Any clinical question routes to your team.
What patient data does it hold?+
Name, phone number, preferred slot, and admin notes you approve. It does not see or store clinical records.
Does it work in Hindi?+
The flow can be configured for Hindi and English. We confirm the exact language behaviour during setup before anything goes live.
Who sets it up?+
We do. You share timings, services, fees, branches, and handoff rules. Your team only needs a short setup call.
What if my receptionist will not use it?+
It does not replace her. It reduces repeat typing. What reaches her is shorter, cleaner, and already sorted.
We have three branches. Does that work?+
Yes. Separate numbers and timings per branch can be supported, with one dashboard across all locations.
Can I cancel?+
Yes. Monthly, no lock-in, no setup fee. You own your records and accounts.
Final CTA

Let me show you what this looks like for your clinic.

A working WhatsApp flow built on your clinic type, patient flow, and follow-up process. Not a slide deck. You review the actual front-desk journey before approving the build.

✦
We map your leakage using your enquiry volume, patient value, and reply time.
✦
You test a live demo before approving the build.
✦
You keep control of WhatsApp, Google Sheets or Zoho, and patient admin data.
Build my clinic WhatsApp demo
Share the basics. We will review your clinic flow and come back with the next step.
Pick the main leak. We will map the rest during the audit.
No pitch. No pressure. No spam.
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